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Browsing Tags HR

How to Manage Women: Tips #2 and 3

May 20, 2013 · by Taia Ergueta

tv calibration

Tune Your Performance Assessment Meter

As the evolved leader you are, I am sure that when you assess performance you try to use an objective standard and objective observations of how people perform against that standard and their commitments. But signals from your employees can color your assessment. Here are two female tendencies that may erroneously skew your view of their performance and potential.

Tendency A:  “I Should Have…”

Say the product does not meet the customer need. Or maybe the reorganization wasn’t implemented well and productivity is taking a nose dive. Perhaps the company you were about to buy is now part of your gloating competitor. Whatever the details, an initiative has gone south and there is definitely “no joy in Mudville.” One or more people will come out of this with something between a smudge and a big black mark on their scorecard.

The stories that people tell around a failed project have a big impact on how they are remembered and evaluated. In this context, women tend to do themselves a disservice. Read More →

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To really change people’s behavior: Use the right word.

December 16, 2012 · by Taia Ergueta

geese flying 72 dpiYou are only leading if they are following — i.e., acting on your ideas.  Here is a surprising and extremely simple way to dramatically increase the actual behavior changes you effect.

In a study described in the Stanford University Center for Social Innovation, all  the people involved were asked to  perform the same task but some were told it would be impossible for the researchers to know “whether you are cheating,” while others were told it would be impossible to know “whether you’re a cheater”.  The first  group (who got the instructions referencing “cheating”) cheated far more than the latter  group ( who got the instructions referencing being a “cheater”).  Similarly, in the recent election season, appeals to citizens to “be a voter” had much more impact on behavior than did exhortations to “vote”.

The choice of wording makes all the difference in the resulting behavior!

woman shades hero sizeWhat these examples indicate:  We act on self-image.  In other words we all want to have a positive identity.  If you paint people a picture of a undesirable self, they are likely to stop doing the negative action as associated with it.  Similarly,  if you paint them a positive image of a person, they are likely to adopt the positive behaviors associated with that image.  In contrast, people are much less likely to change their behavior if you just describe the behavior in question.

Apply This Finding to be Help People be Fantastic 

When trying to influence a change in behavior, describe an identity (nouns), not actions (verbs).  For example:

  • Speak to people about “being an innovator”, not about innovating.
  • Remind someone preparing an important presentation to “be an inspirational speaker”, not to speak inspirationally.
  • Set a ground rule that everyone on a team will “be a punctual member”, not that everyone should be on time.
  • Tell yourself that today you will be “a paragon of focus”, not that you’ll really try to not be an email-slave

A Corollary

For many years I have used a related approach.  There’s no Stanford study behind this one, but here it is anyway:  I find that if you treat people as if they were their best selves, they shift their behavior more in that direction.   (As you can imagine, this definitely does not work on sociopaths.  Consequently,  it is a pretty good sociopath diagnostic.)

Have a great day.  And remember:  Be an Influencer!

Click here for the Article from the Center on Social Innovation.

Click here for the abstract of the actual “cheating/cheater” study.

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Hewlett Packard

December 2, 2012 · by Taia Ergueta

greenhouse150cropThe nth self-inflicted injury (Autonomy) flings Hewlett-Packard into recovery mode once again.  I feel pained each time one of these poor decisions comes to light and takes its toll.  I loved that company.  You would have loved it too.  It was not just another business entity, it was one of the great institutions of Western Civilization.  David Packard and Bill Hewlett created a management system that was absolutely the best system for turning human capital into societal contribution.  Part of the evidence of this is that that system worked worldwide and across industries.

I speak of Hewlett Packard in the past tense not because I think they are doomed but because the company that now bears the name is a completely different company from the one I knew. I left HP in 1999 to join the spin-off, Agilent Technologies.  So I don’t pretend to know anything about the current situation there.  But I do know that the original HP’s formula for greatness is too important to allow it to be discredited by association with the current mess and too valuable to be forgotten.  There is so much to share with you about the very accessible magic of the HP that grew at a compounded annual growth rate (CAGR) of 23% for over 50 years. Today I think I will just share a story  and a summary description of the magic.

When I Realized Something Was Very Wrong

In the mid 1990’s the late Lew Platt was CEO of HP.  He and his CFO understandably worried that it would be increasingly difficult for HP to keep up the phenomenal record of 23% CAGR from 1942 to 1995.  In 1995 the company reached $31.5 B in annual revenues.  To grow even 15% in a year meant that the company would need to find $4.7B in new revenue.  So they asked the Corporate Development group to identify strategies that other companies had used to created growth.  I got the assignment.  It was a great project.  Since the General Managers of the businesses units were already thinking continuously about how to grow those existing businesses, I put particular emphasis on how companies got into new businesses.

I presented the findings to the executive team.  There was good discussion and questions.  Close to the end, one executive spoke assertively, saying in essence:  “This is all very interesting, but things are going pretty well.  Things have gone pretty well for us without doing any of those things, so maybe that means that we don’t need to do them.”  Though stated as a hypothesis, it was a conclusion.  The interesting thing is that he was wrong on two counts:

  1. First:  The company HAD done those things. Bill (Hewlett) and Dave (Packard) were intuitively new venture investors. The entered new businesses when the company did not NEED to do so.  They went into countries (like China in ) when  there was “no” market there yet.
  2. Second:  Financially things were going fine but that cadre of professional managers were focused on being careful stewards of their large businesses, not on creating high value new businesses. This paucity of internally generated growth encouraged later CEOs to plunge into a series of unfortunate acquisitions.

What Was Astoundingly Right Before So Much Went Wrong

I share this with you now because notwithstanding the many mistakes of the current HP, the important message of this post is that the key success factors of the original HP apply today.  Here is my summary of the HP success formula:

  • Beakers 4_3Products that made a big unique contribution
  • A system that built and unlocked human potential better than any other
  • Executives that used informed intuition to make bold moves that they then made successful
  • A commitment to customer success
  • Financial discipline

This formula does not seem to have been applied at the company with the HP name for some time but none of us should make the same mistake.

The original HP version of those elements create virtuous cycles of high expectation and high performance.  Those cycles, in turn create their own fuel of profit and goodwill.

More specifics on this in future posts.

For a personal discussion of how to apply the HP formula contact me.

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Got Demoted? It’s an Opportunity

November 21, 2012 · by Taia Ergueta

A youngish friend, let’s call him Matt, got a great job with an exciting and inspirational start up right out of college.  He was part of the core management team and, although the work load was extremely heavy, he was delighted by the opportunity to grow and contribute at such a high level so early in his career.  The feeling was mutual:  Matt got many accolades from his boss, the CEO,  for his strong performance and great attitude.

Trouble in Paradise

Recently Matt called and was very disheartened.  He had just been told that his boss had decided to hire a manager who would now be Matt’s boss.  The CEO explained that he himself doesn’t have the expertise in Matt’s function, so he had decided to hire someone with deep expertise.  Matt’s CEO emphasized that the new manager would be much better equipped to help Matt develop.

Read More →

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What if you met people’s deepest need: Recognition?

June 28, 2012 · by deanmherman
by Dean M. Herman, Ph.D.
http://www.hermanconsulting.com/
Have you ever noticed how hard your colleagues work just to be recognized?  Think of how much effort they expend to achieve a particular status, or perhaps to acquire a certain possession that announces, “I’m a success.”  Have you thought about what really underlies all this exertion?  Do you realize it’s primarily just the desire to be seen?  Rather than labeling this as “egotistical,” consider whether it might actually be a fundamental human need – one that you possess as well.  Indeed, this need is likely operating at the very highest levels of your organization.

Through my work as a psychologist for executives, I have found that when people feel truly seen, sometimes for the first time in their lives, old patterns they’ve been clinging to for decades suddenly begin to drop away.

What do you imagine might happen if you put a quarter as much effort into recognizing others that they (or you) put into trying to get that recognition?  If that intrigues you, consider these tips:

  • Notice the positive characteristics that make each of your colleagues special – and give a voice to them. They’ll often be qualities they don’t even recognize themselves.   Remember: Nearly everyone struggles with feeling “not good enough.” When you truly see your coworkers, you’ll help them realize their gifts so that they can start giving them.
  • Your “seeing” need not only be through words.  You can also provide it through quietly making eye contact and intently listening.
  • Beware of lapsing into judgment when you inevitably encounter people very needy for recognition.  Perhaps they’ve hungered for this for a very long time and went wanting in ways you can’t even imagine.  When people have such a hunger, feed them.  Then stay alert and watch what happens.

Observe closely and you will find that virtually everyone has a deep need to be seen.  When you meet that need for them, your relationships and your impact will grow dramatically.

Copyright (c) 2011 Dean M. Herman, Ph.D. All rights reserved.

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How (and Why) to Describe “Potential”

June 3, 2012 · by Taia Ergueta

Who advances in the business world often depends on management’s assessment of people’s “potential”.  But what constitutes potential is often not clearly described.  As a result, employees can’t work on it and managers can’t be consistent in their assessment of it.

The Cost

Managers often feel embarrassed about not being able to describe this rather intangible trait, so they act as if it is not a real evaluation criterion.  As a result, work is a game with rules that are posted and other rules that the judges actually use.  Very capable people can end up puzzled, pointing to their 100%-met hard metrics as others sail by them into higher positions based on this unspoken evaluation factor, potential.  Valuable people sometimes leave, seeking a company where the rules are clearer.  Others stay, but commit less to a system that does not seem to work for them.

The Upside

Getting specific about Potential and helping people to envision and become their best, highest potential selves is inspirational.  Just talking about it with employees is an affective action that is appreciated.  And just talking about it with specifics puts people in an energized and more confident state of mind.  People relax and outperform when the advancement criteria are real and understood.

A Tool

Here is a tool that I have refined over the years.  It is a list of Indicators of Individual Potential for exceptional contribution and for continued growth.

  • Personally develops valuable new proposals and ideas
  • Inclination and ability to interact effectively with the world outside of the Company
  • Generative: Sees next steps. Anticipates. Makes more out of things than others. 
  • Track record of Personal development & growth — eager to learn/grow
  • Proven to be able and willing to take on new roles
  • Demonstrated leadership of peers. Commands respect in the organization. Influential.
  • Able to mobilize an organization/team to effect change
  • Explicitly seeks out development opportunities: Actively learns from each experience
  • Takes initiative to perform beyond current task/job responsibilities
  • Willingly takes on greater responsibilities & broader assignments
  • Demonstrates creativity/initiative in problem solving, flexible, develops new approaches
  • Takes multiple perspectives. Is open. Is constructive
  • Sensitive to organizational dynamics required to get things done
  • Able to assess global, big-picture issues
  • Actively seeks opportunities to learn about industries, markets, technologies and trends relevant to the company
  • Able to work effectively across functions & organizational boundaries
  • Strong in many transferable skills (transferrable across roles or functions)
  • Clear adherence to a set of personal values
  • Proven track record of results
  • Demonstrates passion for the business.

For Employees

You do not have to exhibit all of these traits!  Here is my suggestion for how to sort this list and use it practically

1.  Identify which of these are most important.

I have marked the ones that I think are most universally important in green.  But I am not writing your evaluations.  (Too bad, because I am beginning to realize that you have unlimited potential!)  Find out which ones are most important to the people who are evaluating you and are in a position to propose you for rewards and promotions.  Use this list and ask them to pick their top criteria.  It is a great conversation to initiate since it is a high-potential act in itself:  You are showing ambition and dedication to growth, and you are contributing to the management toolset.  You are giving a professional gift while getting info that is critical to fueling your meteoric rise.

2.  Identify which of these  require your attention.

 If one of the indicators in green or one of the indicators that your managers have picked as very important is a real strength of yours, then develop at least 10 things you can do to make that strength have bigger impact on the business.  Read that again.  Notice that you start with your strengths, not your weaknesses.  I heard Peter Druker speak once – an intense experience — and he said that he managed his executives so that their strengths were so blinding that their weaknesses did not matter.  You could do a lot worse than adopting his management style for yourself.  The key is that those strengths will always be your strengths and consequently that is how you can make the biggest contributions.  Make sure you use your strengths fully instead of trying to do everything as well.

That being said, if one of the high important traits is an area of true weakness for you, then by all means develop a list of at least ten things that you can do to improve your performance and reputation in that area.  While that trait may never become what you are known for, you can make sure that that is not a big liability either.

Finally, you may already have these desired traits, but they may not be visible to the people that matter.  That is just like not having the trait.  No whining: Justice always needs your help.  As distasteful as it may seem to you, make a list of at least 10 things you could do to make your virtue visible.  Most of them should be things that you do as an ongoing part of your job.  A meeting with your boss that lays out your relevant past actions and accomplishments will be valuable ( See the May 6 post, “Thanks a Million, Kumar”), but you have to develop the skill of monitoring and managing your visibility on an ongoing basis.

To be sure that you are on the mark about your strengths and weaknesses, and also about how visible they are, you need input. Ask bosses, colleagues and friends.

3.  Implement at least 3 of the actions you came up with for a chosen indicator conscientiously for 4 months.  Look at them every week and assess whether you really did more of whatever you chose that week.   Re-up after 4 months or pick something new if you feel you have established desired habits around your first chosen indicator.

For Managers

Possible ways to use this list:

  • Edit it to show your priorities.
  • Share the list with your teams (edited or not).  It is a quick way to show support for their development.
  • Use this list at evaluation time to help you pinpoint and communicate specific behaviors to compliment or to suggest.

Input Welcome:

What do you think is the most important indicator of potential?

Do you have other behaviors that you look for when evaluating potential?

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What Can the Design World Contribute to Management?

May 28, 2012 · by Taia Ergueta


I recently saw a terrific documentary, “Objectified“, by Gary Huswit which is all about how things are designed and how design affects us.  (Available on Netflix — I highly recommend it for various reasons.)   When I heard the list of characteristics of Good Design put forth by Dieter Rams, it struck me that many of the elements of great design apply to management.

… should be Innovative.  In the case of management, it is not about a stream of new programs, but it is about being open to innovation and ensuring differentiation.

… should Make a Product Useful.  I think the important analogy here is that great management should maximize employee “usefulness” by enabling them to be engaged and productive.

… is Aesthetic design.   Just as a product’s look and feel feed our emotions and sense of value, a management system needs to be made visible and felt.  In fact, it is always visible and felt, but those impressions are not always the ones that management intends! 🙂

… will make a product Understandable.  It should be easy for people to understand how to get their jobs done, how the customer experience gets formed, and how to get decisions made.

… is Honest.   Enough said.

… is Unobtrusive.  It should feel like the system is serving the people, not the other way around.

… is Long-lived.  Things have to change super-fast, but every company has to build some fundamental principles that endure.

… is Consistent in every detail:  Well, there is a part of me that immediately rebels, with Emerson’s “a foolish consistency is the hobgoblin of little minds” as my shield.  But we’ve all experienced companies with big service messages that have rude representatives, or a great new product with no training for the sales force.  So yes, great management means focus for a critical mass of consistent implementation.

… is Environmentally Friendly:  Sustainability is no longer a matter of choice and it is definitely not a marketing message.  It is an inescapable set of forces that affect every business in the form of cost changes, voluntary and uncontrolled transparency, customer expectations and regulatory actions.

“Last but not least, good [management] is… as little [management] as possible.”  Whether we call it the self-organizing organization or the generative company, it is all about winning through “just enough” leadership and highly engaged employees. (See “Use the Force, Luke” post, April 2.)

The design world clearly offers a lot of catalysts for Affective Action.  I’m intrigued.  Are there other design principles or practices that you think can be used in management?

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This Could Become Your Favorite Rule to Live By

May 28, 2012 · by Taia Ergueta

If you had to choose two key rules to live by and a classic movie star to have on a desert island with you, what/who would you choose?

May I suggest the Golden Rule, this one, and William Holden?  Regardless of what island, company or planet you inhabit, this post will help you change that world for the better.

The Core Idea

There are 4 “modes” of communication. Whenever we communicate we are doing so in one or more of the following :

    • The mode of Complaint
    • The mode of Information
    • The mode of Creation
    • The mode of Inspiration

Each has a different impact. If you learn those impacts and apply each mode correctly you can exceed your objectives dramatically with much less effort.

The Impact and Application of the Four Modes of Communication

1.  The mode of Complaint

      • Examples of things we communicate when using this Mode:  Our problems. Others’ failings. Past errors.
      • Impact:  Drains energy from the person communicating as well as his/her audience
      • Recommended Use:  None.  Avoid this like trans fats. Stop it when you see it.

2.  The mode of Information

      • Examples of things we communicate when using this Mode:  What we have done.  How we have done it.  Data.  Methodology.  Process.  Background.
      • Impact:  Provides valuable inputs but, on its own, doesn’t change anything
      • Recommended Use:   Do this off-line whenever possible. Summarize.  Do exception reporting. Draw or propose implications.

3.  The mode of Creation

      • Examples of things we communicate when using this Mode:  Joint problem-solving.  Options.  Evaluations.  Advocacy. Joint decision-making.
      • Impact:  Most productive mode because something is going to change as a result of the communication.
      • Recommended Use:  This is the mode in which you want to be as much of the time as possible, especially in meetings, because this is the mode that moves things forward.

4. The mode of Inspiration

      • Examples of things we communicate when using this Mode:  Big Goals.  Emotions/Passion.  Aspects of a desired future result.  Expressed confidence in ability to reach it.  Confidence in or admiration for people involved.
      • Impact: Expands people’s sense of the Possibilities. It leads to more than the expected happening.
      • Recommended Use: Build some element of this into all communications.

Putting it to Work

I’ve read and forgotten a boatload of teamwork/management stuff over the years and, in contrast, this 4 part communication rule has stayed with me.  It is the pasta of this space — easy, flexible and always hits the spot.  Here are a few application insights:

  • Moving information exchange out of meetings (e.g. shared electronically beforehand) ensures that scarce meeting time is used for the really productive modes of creation and inspiration.
  • Eliminating Complaint does not mean burying problems.  Anything that can be said in the mode of Complaint can be said in the mode of Creation:  Once you tune into that it is easy to make the shift without losing valuable candor and awareness of the issues.
  • When I first heard all this, the mode of Inspiration examples were President Kennedy’s Man on the Moon speech and Martin Luther King’s “I Have a Dream” speech.  This left me feeling that the mode of Inspiration was for monumental events and great orators, not for me.  But with more thought I realized that things such as expressing confidence in a colleague, team or employee, or reiterating the value of our goal provide inspiration.  And these things can be built into every communication.
  • I have occasionally shared this model with teams when a project is kicking off.  It seems to resonate and sets some efficient norms up front.

Input Welcome:  Do you think this model is useful?  Do you have other ideas for how to apply or improve on it?

Attribution: If I knew who originally came up with this modeI I would give full credit and send many accolades!  I was exposed to this at a company-wide management course at Agilent. Please write in if you know the source.

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Artists & Activists

April 26, 2012 · by Taia Ergueta

Image: africa / FreeDigitalPhotos.net

View this document on Scribd

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Use The Force, Luke

April 2, 2012 · by Taia Ergueta

*

Businesses and the people in them share a tension:  They want to succeed and feel woefully short of the time and money to do so.  They are so wound up, they hesitate to even imagine what they could do if they had access to a deep well of additional resources.  That source exists, though it is regularly ignored, avoided and underestimated.  It is the emotional motivation and energy of employees.

There is an immense quantifiable opportunity to create healthier, more successful businesses through affective action: Winning by engaging the hearts and spirits of employees, not just their hands and heads.

 WHY EXECUTIVES SHOULD CARE – A LOT

The Carrot: Free Money

 No other opportunity that can match the return on this.

The growing body of studies on just the value of employee engagement shows staggering numbers*:

    • At the national level: More than $370B annually just in the US
    • At the company level: A 27% increase in profit
    • At the personal level: 2x the likelihood of being a top performer and 43% less illness time

 All that money is just sitting there or, more accurately, blowing away. And it costs nothing to harvest it. In fact you save money while doing so.

In addition, unlike technology-based growth and profit drivers, this one is accessible to every organization and industry.

The Stick: Industrial Age model crashes and burns in the Information Age.

It has probably been over 10 years ago that I heard Gary Hamel note that the prevailing management models are based all too closely on the control systems set up for factories in the Industrial Revolution.  At this point I know you are off checking Wikipedia, so I’ll wait.  …Oh good, you’re back.  As you now know, this means that we are using 200-year-old models in the Information Age.  This must stop.  Industrial workers were often treated as extensions of machines and that control-oriented management migrated to offices as well.  Business management theory progressed — and became an industry in itself; but even so it usually still bears hallmarks of the factories of the 19th century:

  • Direction from the top executed by the middle and bottom
  • A belief in devising the “right” plan and executing on it more and more comprehensively over time.

In the Information Age, a management system in which small numbers of people direct large numbers of people to perform repetitive tasks in an ever more solidified strategy/infrastructure will surely fail.  What we need are systems in which all employees actively regenerate parts of the business as needed or opportune.

WHY EMPLOYEES SHOULD CARE

You do what a friend of mine calls “your highest and best work” in a work environment where you:

  • Feel inspired and emotionally engaged
  • Understand, use and expand your particular talents
  • Are expected to be an influential change agent.

Anything short of this is underutilizing you and your time.  Happily, individuals can help create these conditions for themselves and others.

USING “THE FORCE” OF AFFECTIVE ACTION

Future posts will explore useful tactics that individuals and managers use to create inspiring, engaging and generative work environments.  By “generative” I mean naturally generating and exploiting a stream of innovations that propel the company forward successfully in the face of continuous change.

This topic is not entirely new or isolated.  As Figure 1 illustrates, it overlaps and complements several established management and individual development topics.  Many articles and books offer rich and valuable advice on those topics.

On this site I want to focus on going beyond improving within current norms.  We need to create and thrive with new models that match the possibilities of the 21st century.

Imagine what would be possible in a workplace if:

    • 100% of the employees were active and effective scouts for important opportunities for the company
    • Everyday communication created as much inspiration as information
    • Customers proactively shared all the information they have that is relevant to your decisions
    • Every initiative was executed with fervor, not just a sense of duty
    • Market uncertainty was a source of competitive advantage rather than a threat.

The dynamism demanded by the information age won’t come from extracting more bursts of brilliance and superhuman effort in the old model.  Luke Skywalker tapped into The Force.  We can tap into Affective Action, creating new, generative organizations by helping people find deep personal connections to their work and each other.

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* Source: These are extracts of statistics from ”99 Incredible Employee Engagement Statistics“, a very interesting document put together and made available by a company named Beyond Morale (beyondmorale.com).

Gallup poll:

  • The lost productivity of actively disengaged employees costs the US economy $370 BILLION annually.
  • Those business units in the top half of engagement scores had 27% higher profitability than those in the bottom half.

Watson Wyatt study:

  • Highly Engaged Employees are more than twice as likely to be top performers.
  • Highly engaged employees missed 43% fewer days of work due to illness.

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