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Speed Up Your Sales Improvement Time

July 20, 2012 · by Taia Ergueta

Sales are below plan. Does the blame game begin, or do both Marketing and Sales know what to do NOW to make a difference?

I was in a business where a sales shortfall triggered a “Performance Improvement Plan”.  The afflicted business unit would go off to investigate the problem and conjure up a convincing plan for fixing it.  Then implementation of that plan would begin. If someone happened to get pregnant at the beginning of this process, they had their child about the same time that we were seeing the results of this process.  And those sales results were not always good.  There had to be a better way.

There is. Here is a way to reduce the response time and increase the confidence in the fix.

Model What You Intend to Do

Many business development/intro plans are this:

  1. The sales goal(s)
  2. The list of a bunch of things that everyone will do.

Basically, there is a big collective hope that the latter will produce the former.  The dynamics of how that is expected to happen aren’t specified; so when the sales don’t materialize, nobody knows what failed. Not enough “things” done? Price wrong?

The better way: “The Magic Formula”.  Estimate values for these three key drivers of sales performance and then track them as metrics:

Average sales price  +  Length of the sales cycle  +  Win rate

 At the beginning, you may not have much to go on to set these. Not a problem. Make an educated guess (you’ll refine that over time as you get more data). Use those estimated values to model how you will get your sales goal.

Example

Here is a model for a hypothetical business projecting $500K of sales in 12 months:

 Magic Formula:  Average sales price $30K,  4 month sale cycle,  25% win rate

  1. Given the average sales price, you need $500K/30K , 17 sales in 12 months
  2. At a 25% win rate you need to engage 17 x 4 qualified leads: 68 total
  3. Given the 4 month sales cycle, you need to have engaged seriously with those 68 qualified leads  in the next 8 months.
  4. If you know half of those already, then you need to generate 32 qualified leads.  Let’s say you need 7 prospects for every qualified lead: In this case you need to generate 32 x 7 prospects – a total of 224 prospects to generate and qualify in the next 8 months.

This approach focuses Marketing and Sales on the right level and types of activities needed to meet the goal.  It makes the market development or time-to-ramp commitments much more solid.  It also requires the two functions to work together to set these formula value estimates and refine them.  Those discussions often surface hidden concerns, alignment gaps and expectations, reducing later issues and forging good relationships.

How Using This Can Speed Your Reaction Time

Ok, back to the scenario in which the order rate is below expectations.  Instead of flailing at causes and fixes, go to your data. Which Formula factors are not as you estimated?

  • Is the average sales price below your estimate while the other metrics are holding? Then look to either your discount level or the configurations that people are buying.
  • Is the win rate lower than you expected? See if the sales force needs more training and check the competitive positioning.

The relevant issues and fixes will be specific to your business of course.  The point is that this approach gives you built in diagnostics. Now when sales are down you do not start with a blank slate on which people write their excuses.  Instead, you have focus and this gets everyone into effective and affective action, fast.  Finger-pointing and delays in turning sales back up are de-motivators; quick iterations that also add to the collective knowledge base on sales generation are big motivators.

Input Welcome

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Why Would It Make Sense to Generate the Same Lead Over and Over?

May 30, 2012 · by Taia Ergueta

A product marketing manager asked me if we were just wasting money and time on lead generation:  The sales force had just informed him that they already knew all the customers that his lead generation campaign had produced.  Here is why generating the same lead repeatedly through Nurturing Demand Generation can be a very good use of money.

A customer in your target market is anyone who could use your product. A “lead” is someone who has the inclination and ability to buy your product in the near future.  A customer goes in and out of that “lead” state over time as their needs and ability to buy emerge, get met, and eventually re-emerge.

If you are new to the target market, then your lead generation objective is to find people new to your company who should get to know you before making a decision.  In contrast, if you have been in the market for a while you may have encountered many (maybe all) of the customers for your product.  In this case, you have additional lead generation objectives:  You want to make sure that you are top of mind and aware every time that they go into lead mode.  Since customers are not always shopping with intent to buy, lead generation efforts are well worth the money if they:

  1. Tip customers into “lead-dom” by stimulating an appetite for a new product
  2. Make you aware when a customer you may already know, has become an active shopper – a real lead rather than a passive customer.

In the past, it was the sales force’s job to keep your product top of mind during the times when a customer was not ready to buy.  Sales  was expected to know when a customer became an active lead/buyer by staying in constant touch.  Reality: This kind of “nurturing” was rarely practical outside of top accounts.  Today, most sales forces don’t have the time or access for this level of intimacy across the needed number of prospects.  Enter Marketing.

Marketing is the Cyrano de Bergerac to Sales’ Christian.  By keeping in contact with customers, giving them a range of enticing offers to which to respond and carefully assessing their responses, marketing can precipitate and detect when a customer turns into an active lead.  It is estimated that you need to communicate with a customer an average of 5 to 7 times before they are ready to buy from you.  Marketing automation makes this kind of Nurturing Demand Generation possible.

Just as Cyrano provided the poetry, marketing can use automation to provide the attentiveness and relevancy that customers seek. In this world, Marketing’s gift to Sales is not a new name, it is the gift of high efficiency — a stream of old and new customers who are informed, intrigued and feel cared for and ready to be influenced and buy.

Input welcome: I’ve met so many customers who complained that they felt ignored by the industry. Similarly, marketing and sales people always get a big motivation boost from getting to know customers better and meeting their relationship needs. The possibility of High Touch/Low Cost personalized marketing and customer relationship management is finally here.  It is in its early stage.  What has been your experience with this?

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Marketing is Sales, Sales is Marketing

April 27, 2012 · by Taia Ergueta

Source: Africapic.com

Previously clear lines between Marketing and Sales are gone:  Instead there is now a Marketing-Sales Continuum. The technology, sociology and economics of B-to-B Marketing and Sales functions have changed fundamentally.  As a result either function can take over much of the ground of the other.  By all means, do panic a bit – and then, relax. Extinction is not at hand. In fact, the new realities offer new glory for people in both functions.  You can go get it.

FIRST:  WHY YOU NEED TO REBUILD THE PLANE IN MID-FLIGHT

Technology shifts. The noble and oh-so-loved Brochure cannot begin to compete with something like a multi-level micro-site with rich modular video content supplemented by a strong user forum.  Likewise, the continuous marketing din that surrounds every customer portends a sad fate for anyone doing one perfectly crafted Email Blast when his competitor is using marketing automation to do 5 orchestrated customer “touches” for the same price and effort.  Finally, social media is just hitting stride and has already created and destroyed businesses and sales models on a large scale.

The sociological shifts are as big and cross-generational.

  • Place:  Last Year’s Trade Shows are not where the majority of the world’s new young customers are getting and exchanging advice daily on what to see and buy.
  • Demographics are destiny.  Your geographic mix almost surely needs adjusting: Most people keep investing disproportionately in their past markets instead of the important new ones. And, yes, it will take a lot more work, because your biggest problem is not that your new customers are foreign to you, it is that you are foreign to them.
  • The dynamic of evaluation and decision-making have changed.  There is a network rather than a path to your customer.  How do you find out who is your desired customer’s most influential acquaintance and what and where he/she wants to know about your product?  Social media are the important new facilitators and accelerators of the primacy of customer communities.

The financial shifts are well known.  Corporations expect a steady rate of productivity improvement.  Sales forces are relatively expensive but efforts to limit them face the fact that those resources are difficult to leverage across geographies and product lines.  The picture is no rosier on the marketing side.  The effectiveness of Marketing spending often faces skepticism.

HOW IS MARKETING NOW SALES?

Marketing departments stagnate or decline if they do not get tangibly related to and accountable for creating real sales.  In the past it was safe for Marketing to create information and sales tools and then rely on the sales force to use them to reach and influence customers.  Marketing can now reach out very specifically and directly to the very people who were previously only contacted by Sales. OK, they can.  But should they?  Yes, yes, for at least two reasons:

  1. Because there is no alternative. The buying process has clearly changed and customers now conduct much of their product investigation and evaluation on line or in person with people other than a sales person. If Marketing does not understand that buying process thoroughly and get its company’s messages where the customers are conducting their investigations, those customers will be lost to the competition.
  2. Because generic information and sales tools have decreasing value. Customers don’t have the time or patience to figure out if or how your product meets their needs. Similarly, sales forces don’t have the time or knowledge to take all prospects through that process.  To surmount these barriers, information, messages, sales tools and communication channels must be very specific to each target market segment.

HOW IS SALES NOW MARKETING?

How does an experienced sales person meet a quota that goes up 12% with products that don’t increase in net price? Note that I said, “experienced”.  This isn’t a matter of learning to do the sales job.  You have become more effective over time and yes, you have cut into your personal time more and more to meet or exceed your quotas to date.  Now what?

The current sales force automation tools provide some of great capabilities including pipeline visibility, activity tracking and some outreach capabilities.  But progressive sales people need information and capabilities beyond that.   For example:

  • A CRM tool fully loaded with existing customers does nothing to expand the list of qualified prospects a sales person can address.  For that, there are services that mine public sources and can give you detailed information about what customers are doing, which products they currently use, etc.  But mining these sources requires a strategic marketing approach to sales development.
  • The capability to send automated check-in messages to customers does not provide the stratification and value added content that is really needed to evoke action or a response.  For that you need to:  1. Know your high priority customer segments and  2. Develop and offer each set of target customers a continuous stream of relevant content and non-transactional engagement opportunities.

Whether the sales objective is bringing in new customers (“hunting”) or building deeper buying from existing customers (“increasing share-of-wallet” or “gathering”), to reach the required new heights of their quotas, sales people need to apply focused marketing techniques.

RIDING THE MARKETING-SALES CONTINUUM WAVES 

As with all major changes, the technological, sociological and economic shifts described create waves of great opportunity for people who tune into them and act — and sogginess for those who don’t.  Here are three ways to ensure that you surf to success.

New You.

Each function had reached the point at which it’s productivity gains were slowing or coming heavily at the expense of the personal lives of its employees.  New marketing and sales automation and social media technologies are making large productivity and effectiveness leaps possible.  But you’ll only get their real value if you identify with the whole Continuum—not as a Marketing or Sales person, but as a Sales Development leader.

Through that lens you will see beyond arbitrary function boundaries and you will change your world.  You’ll probably become relentless about making tight, clear links from upstream of what you do through downstream of your actions, all the way to the ultimate results, sales.  Find the gaps and fill them — or make noise until someone else does so.

New Us:  Better Together

Marketing and Sales activities are often very loosely aligned. Everyone assumes that someone else is ensuring their disparate efforts and assumptions are adding up to the desired results.  Despite each group working very hard, relations between them often run from apathy to mutual sympathy to barely muffled acrimony.  Growth often falls far short of what can happen if both functions put collective effort into focused, aligned and technology-enabled sales development initiatives.

Marketing and sales teams can work together differently for higher aggressiveness and effectiveness.  Marketing can provide additional value added that feeds into a jointly developed blueprint for sales generation.  Sales can drive those sales generation blueprints that include:

    • Appropriate market goals tied to segment-specific customer intelligence,
    • An action plan with needed marketing and customer engagement tactics regardless of who does them and
    • The capture of leading metrics so that the marketing/sales effort can be adjusted frequently.

New.  Period.  Frontiers for Pioneers in both Functions

Find out what new inputs and outputs are possible by looking at competitors and, even more importantly, by looking at companies in other industries.  Learn and standout in your company by becoming a champion for a pilot in one new initiative every 6 months.  A few examples:

In the world of Big Data, many Marketing-Sales teams will soon be able to know every potential customer for their product and other relevant facts about them. Which function will make greater practical use of this capability?

Using Social Media, companies will truly be able to act as the “peer” and “partner” that they have always wanted to be for their customers. Which function will do so to create the highest quantifiable results?

The biggest value creators on Wall Street are now mathematicians whose algorithms exploit existing information in new ways to make profitable trades; is there analogous gold in your company’s customer information?

The future of your function is exciting — and it looks a lot like you.

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